Area Assistance Scheme Project Return Form
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Project Return

All funded organisations, including those undertaking council sponsored projects must complete a Project Return for each AAS funded project at the end of each 6 month period and on completion of the project. You must return this document in the required timeframe to receive your next payment.

Your approved project plan provides the basis for this report, as you must report on your progress against the approved objectives and strategies.

Financial documentation must accompany the project return for most projects. The only exception is for new projects whose leaders aren't required to provide financial statements until 16 months after receipt of their first payment. In the case of grants of $25,000 and over, attach your organisation's annual report, including an audited statement of income and expenditure and an auditor's certificate for the AAS funds. In the case of grants under $25,000, an annual statement of income and expenditure (signed by the Treasurer) and a financial declaration certificate should be attached (See Accountability section for more information). Continuing small projects may complete an annual project return where this is agreed to by the Senior Regional Strategies Officer - Funded Programs.

Community Resources (capital)
You must complete questions 1, 2, 3, 7 (if applicable) and 8. If your project is finished, then you must also fill out question 6 and attach financial documentation.

Community Infrastructure Development (time-limited)
You must complete questions 1, 2, 3, 4, 5, 7 (if applicable) and 8. If your project is finished, then you must also fill out question 6 and attach financial documentation.

Long Term Community Services (pick-up)
You must complete questions 1, 2, 3, 4, 5, 7 (if applicable) and 8. If your project is due for transfer to the new funding body, then you must also fill out question 6 and attach financial documentation. At or soon after the meeting with the pick up agency, the CPO or SRSO will arrange for a declaration that the project meets its objectives.

Before submitting this form, check that:

Please forward this report to your Community Projects Officer (CPO). The CPO completes the comments section and forwards a copy to you and a copy to the SRSO. Regional and Council projects should submit their report directly to the SRSO.

If you need assistance, please make contact with your CPO or SRSO (for regional projects).


Project return
*  Indicates compulsory field 
For the period from / /
to / /
Project Name
 Project Number
Organisation
Report Date / /
*Contact Person
 Contact Phone
Project Start Date / /
Project Term
Who is your Community Project Officer? *
1. General review details
1.1 Which communities, groups or neighbourhoods does the project aim to benefit?
1.2 What involvement has the target/population group outlined in 1.1 had in the development, implementation and operation of the project?
1.3 Outline the interaction and partnerships between the project and other organisations
2. Project outcomes
Each project funded under the Area Assistance Scheme has an approved project plan. Review your progress against each of the following: 
Objective one (copy from your plan)
What practical strategies did you undertake over the past 6 months to achieve this objective?
What difference have these strategies made to the target group/s and how is this evident?
Objective two (copy from your plan)
What practical strategies did you undertake over the past 6 months to achieve this objective?
What difference have these strategies made to the target group/s and how is this evident?
Objective three (copy from your plan)
What practical strategies did you undertake over the past 6 months to achieve this objective?
What difference have these strategies made to the target group/s and how is this evident?
What active measures have you taken to ensure that your project is accessible to members of your target comunnities/group community members?
3. Organisation information
List all staff employed with AAS funds to work on this project over the past 6 months? 
Name
Position, Award,Hours/week
Date started
Date finished
Name
Position, Award,Hours/week
Date started
Date finished
Name
Position, Award,Hours/week
Date started
Date finished
3.2 Has the management committee (parent organisation if you are not incorporated) composition changed since the acceptance of your grant/last project return?
no yes
If yes, please complete the following:- 
Person one
Position
Name
Address/Phone No.
Person two
Position
Name
Address/Phone No.
Person three
Position
Name
Address/Phone No.
Person four
Position
Name
Address/Phone No.
Person five
Position
Name
Address/Phone No.
Person six
Position
Name
Address/Phone No.
Has there been any review of the project/organisation by an external agency over the past 6 months? Is so, why was this done and what was the outcome of the review?
4. Financial information
Expenditure $
 Income received $
Salary (1)
 AAS Grant for last 6 months
Salary (2)
 Other sources of funds for this project
Administration
 Other departments
Rent
 Donations
Equipment
 Interest
Program Costs
 Charges
Materials
On Costs (eg super, workers compensation, leave loading, long service)
Training
Travel
Capital (2)
Translations
Other
Amounts Set Aside (3)
Totals
Total Expenditure
 Total Income
(1) include Salaries for tradespeople if you have a breakdown of costs from contractors showing labour and materials
(2) Capital - use this category if quotes and accounts from trade contractors do not give breakdown of labour and materials
(3) Amounts set aside- use this category to itemise funds that have been set aside to cover expected costs such as leave loading, long service leave, sick pay and depreciation 
A financial statement has been prepared by the treasurer and I hereby certify that:-
  • a full and complete set of financial records has been maintained
  • the information above is an accurate reflection of the financial records held by our organisation, and
  • the AAS funds provided for this project were expended (or set aside) for the purposes for which they were paid and in accordance with the funding agreement
 
Name


I agree
5. Future direction
(only for projects continuing beyond this reporting period) 
5.1 Has your project encountered any difficulties over the past 6 months? If so, how will you address these?
5.2 Outline your strategies for the next 6 months (the strategies must be consistent with the approved Project Objective and Project Plan)
5.3 Detail any additional information or assistance you require from the CPO or the Area Assistance Scheme
6. Final project evaluation
(for completed projects only) 
6.1 What were the overall benefits to the community from this project?
6.2 Aside from the project outcomes, what other benefits have there been for those involved in the project ie, management committee members, workers and volunteers etc?
6.3 Outline any follow-up action the organisation will undertake as a result of the project?
6.4 What feedback can you offer for other similar projects that may be funded in the future?
Thank you for sponsoring this project. If you want to share your success with other groups or councils, please include it as a case study on the website by emailing it to aas@community.nsw.gov.au 
7. Other information / comments
Your comments
8. Declaration
We, the undersigned, being authorised office bearers of the organisation, declare that the information provided in this report is complete and correct. 
Name
Position

I agree
Date
/ /
Name
Position

I agree
Date
/ /
Enter your email address to receive a copy of this electronic form for your records *
By clicking on this button, your completed Project Return will be forwarded to your local CPO or Regional Coordinator. Please keep a copy for your records.